Our Process
At RFPHelper we follow a structured, results-driven process to help our clients identify, pursue, and win government contracts. Whether you’re bidding on your first RFP or scaling through multiple vehicles, our step-by-step methodology is tailored for IT Consulting, Staffing, Payroll, and Recruitment firms.
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Step 1. Discovery & Strategy Session
We start by understanding your business, capabilities, certifications, and target sectors. This helps us tailor a contracting strategy aligned with your goals.
- Capability Assessment
- Market Positioning
- Target Agency & Buyer Identification
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Step 2. Opportunity Identification & Qualification
We actively monitor platforms like SAM.gov, eBuy, state portals, and cooperative networks to identify relevant solicitations (RFPs, RFIs, RFQs, IFBs).
- Daily/Bi-weekly Opportunity Reports
- Go/No-Go Decision Support
- Pipeline Development
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Step 3. Proposal Planning & Development
Once a bid is selected, we manage the full lifecycle—storyboarding, writing, compliance, and production—so your proposal is complete, compelling, and fully responsive.
- Compliance Matrix
- Technical & Management Volume Writing
- Key Personnel Resumes, Past Performance, Pricing Strategy
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Step 4. Color-Coded Review System
We apply a rigorous Color Team Review process to strengthen proposal quality at each stage:
- Pink Team: Early structure and content strategy
- Red Team: Full narrative review, evaluation scoring simulation
- Gold Team: Final QA, formatting, submission-ready documents
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Step 5. Graphic Design & Production
Visuals that speak. We develop infographics, capability charts, and branding elements that align with agency requirements and amplify your message.
- Proposal Templates
- Branded Graphics
- Process Diagrams & Org Charts
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Step 6. Submission & Follow-Up
We support electronic and manual submissions—ensuring the format, packaging, and delivery meet the exact specifications of the RFP.
- Submission Portal Navigation
- Acknowledgment Verification
- Clarification Response Support
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Step 7. Award Notification & Post-Award Support
Winning is just the beginning. We help you manage onboarding, kickoff meetings, performance reporting, and contract modifications.
- Post-Award Onboarding
- Compliance Support
- Performance Monitoring & Reporting
- Modifications, Renewals, and Recompetes
