Plan With Us
Plan With Us

Proposal Management Services

End-to-End Proposal Leadership for Government, Education & Regulated Contracts

Strategic Oversight to Maximize Proposal Success

Winning government contracts requires more than just great service offerings—it requires a strategic, compliant, and expertly managed proposal. At RFP Helper we provide full-cycle Proposal Management Services tailored for businesses competing in:

IT Consulting & Technology Services
Direct Hire Recruitment, & Executive Search
Security Guard Services
Temporary Staffing (IT, Professional, Healthcare, Engineering, Education)
Payroll Outsourcing / Employer of Record (EOR) Services

We help companies navigate complex government solicitations—from RFPs and RFQs to IFBs and Task Orders—ensuring every submission is organized, compliant, and persuasive.
At RFP Helper we provide full-service Proposal Management Services to companies pursuing contracts with the U.S. Federal Government, State & Local agencies, Educational Institutions, Non-profits, Regulated Authorities, and Private Sector enterprises.
From RFP release to final submission, we manage every step of the proposal process to ensure your submission is compliant, compelling, and competitive.

Why Professional Proposal Management Matters

Poorly managed proposals often result in:

Our experienced proposal managers bring structure, accountability, and strategy to the table—ensuring your team stays focused and your response stays on track.

Benefits of Working with Us

 We act as an extension of your internal team, applying industry-specific insights and agency-level rigor to each opportunity.

Our approach

Built-In Color-Coded Proposal Review Process

Our proposal managers integrate your project into our Color-Coded Review Workflow to drive iterative improvements at every stage.

Each stage includes feedback loops, task tracking, and version control, all coordinated by your dedicated proposal manager. This proven system ensures nothing falls through the cracks and your proposal is polished, professional, and positioned to win.

Green Team
Focus Area: Structure & Compliance
Purpose: Validate outline and checklist alignment
Blue Team
Focus Area: Solution & Strategy
Purpose: Confirm technical fit and messaging
Red Team
Focus Area: Evaluator Simulation
Purpose: Score as a reviewer would and provide fixes
Gold Team
Focus Area: Executive Review
Purpose: Final edit, branding, and polish
White Glove
Focus Area: Post-Submission
Purpose: Capture lessons learned and future improvements

Who We Serve

Our clients include:

We support a wide range of proposal types, including:

Let Us Manage Your Next Proposal

Stop losing bids to disorganization, non-compliance, or unclear messaging. Let RFP Helper take the lead and guide your proposal to submission—and success.

Contact us today to schedule a discovery call or request a proposal support package.

info@rfphelper.com
302-205-6464

Frequently Asked Questions

Some frequently asked questions about the service that you may have questions about

What is included in your endtoend proposal management service?
We oversee every phase: solicitation analysis, compliance tracing, writing strategy, resource coordination, internal reviews, graphic or design integration, pricing strategy, submission logistics, and postaward followup.
How do you ensure compliance with FAR (Federal Acquisition Regulation) and agency guidelines?
We develop a detailed compliance matrix aligned with the RFP’s Section L/M, review formatting and required clauses (including FAR/DFARS mandates), and ensure every requirement is addressed before submission.
How do you confirm alignment with evaluation criteria and agency objectives?
Our management includes dissecting Section M (evaluation criteria) and SOW/PWS, connecting win themes to agency priorities, and ensuring every section supports evaluation factors clearly and persuasively.
What quality control steps are built into your process?
We enforce a structured QA process: peerreviews, editing, styleguide consistency, content coherence, redteam review, and final proofreading. We also test readability and ensure no inconsistencies or dead links.
How do you manage team collaboration and timelines?
We create detailed project schedules aligned with submission deadlines, assign roles and deadlines, monitor progress, and facilitate internal and client-facing reviews—keeping everyone aligned on the “why” and what’s due when.
Do you integrate proposal graphics and design?
Yes. We coordinate with graphic designers to incorporate charts, timelines, org charts, infographics, and other visuals that support and complement the written narrative—improving clarity and reducing page count.
How do you approach pricing and Basis of Estimate (BOE)?
Our team develops defensible cost proposals, including detailed BOEs supported by logic and data. We structure budgets transparently, justify assumptions, and align pricing with your value and evaluation criteria.
Can you support clients in education and other regulated sectors?
Absolutely. We tailor our process to education contracts, healthcare procurements, and highly regulated environments—adhering to relevant compliance standards, technical jargon usage, privacy rules, and evaluation norms.
What turnaround time is typical for full proposal management?
While timing varies by RFP complexity, we can manage tight timelines with expedited services. Simpler proposals may be delivered in 5–7 business days; complex, multi-volume bids are scheduled collaboratively. Contingency plans are also defined early.
What makes your proposal management service unique?
We blend living project management with deep proposal expertise. We align win themes, narrative flow, pricing, compliance, design, and reviewer perspective into a unified, cohesive submission that increases your probability of success—and positions your organization for sustained growth.