Plan With Us
Plan With Us

Proposal Graphic Design Services

Custom visuals, infographics, and branded templates that tell your story with clarity and impact. Designed to meet exacting agency guidelines.

Professional Proposal Graphics That Win Contracts

At RFP Helper we specialize in providing visually compelling, strategically aligned Proposal Graphic Design Services for companies competing in U.S. Federal, State, and Local government, Education, Non-profits, Highly Regulated, and Private Sector Contracts. We design proposal graphics that don’t just look good—they help you win.

We support organizations delivering:

IT Consulting & Technology Services
Temporary & Professional Staffing (IT, Healthcare, Engineering, Education, Non-IT)
Direct Hire Recruitment, & Executive Search
Payroll Outsourcing / Employer of Record (EOR) Services

Whether you’re bidding on a federal RFP, state RFQ, or local IFB, our graphics enhance your proposal’s clarity, compliance, and professionalism—key drivers of evaluation success.

Why Proposal Graphics Matter in Government Contracting

In the world of government contracting, proposals are scored, not just read. Our expertly designed visuals help:

Communicate complex solutions simply

Highlight differentiators and win themes

Reinforce compliance and responsiveness

Break up long text to increase readability

Make key ideas easier to understand & remember

Graphics can be the difference between average scores and winning scores, especially in competitive bids.

Sector expertise

What We Design

We create a wide range of high-quality proposal graphics, including:

Our designs are tailored to reflect the branding, tone, and priorities of each agency and solicitation.

Our approach

Integrated with Color-Coded Proposal Review System

To ensure graphics are fully aligned with your proposal’s strategy and evaluation criteria, our design services are integrated into our Color-Coded Proposal Review Process:

Green Team
Outline-level review to define where graphics will clarify or enhance messaging.
Blue Team
Draft visuals reviewed alongside technical content to ensure alignment with solution narrative and win themes.
Red Team
Evaluator-style review of graphics for clarity, persuasiveness, compliance, and impact.
Gold Team
Final refinement of graphics for formatting, branding, and professional polish.

All graphics are reviewed for:

Seamless Collaboration with Proposal Teams

We design using industry-standard tools (Adobe Illustrator, InDesign, PowerPoint, MS Word, etc.) and deliver source files in formats ready for both digital submission and print.

Service Industries

Who We Support

Federal contractors
(GSA, DoD, VA, HHS, DHS, etc.)
State & local vendors
(staffing MSPs, IT integrators, service providers)
Educational and healthcare service providers
Non-profits and public agencies
Private companies with formal procurement processes

Whether you’re a small business (8(a), SDVOSB, HUBZone, WOSB) or an established prime, we help you stand out with smart, strategic visuals.

Let Your Proposal Speak Visually

Let us help your proposals stand out, score higher, and win more through clear, effective, and visually persuasive graphics.

Contact RFP Helper today to learn more or request a custom quote for your next proposal.

info@rfphelper.com
302-205-6464

Frequently Asked Questions

Some frequently asked questions about the service that you may have questions about

What exactly does your Proposal Graphic Design service include?
Our service includes designing proposal graphics such as organizational charts, process flows, timelines, performance dashboards, cover pages, and infographics tailored to support your technical and management narratives. These visuals are designed to comply with RFP guidelines and enhance evaluator comprehension.
Why are graphics important in government proposals?
Graphics make it easier for evaluators to absorb complex information and can boost retention and scoring. Studies show people retain up to ~65% more with visuals than text alone.
How do you ensure graphics meet compliance requirements?
We build design files at actual document size, follow RFP font and style requirements, and never shrink or stretch images improperly—avoiding common compliance pitfalls.
Are your visuals accessible and evaluator-friendly?
Yes. We prioritize clear white space, high contrast, large readable fonts, and avoidance of clutter—ensuring graphics are quickly understood even by non-technical reviewers.
Can your design support our branding without compromising content?
Absolutely. We incorporate brand elements—logos, color schemes, fonts—consistently, while making sure visuals emphasize content and evaluator relevance first.
How does your design team collaborate with our internal writers?
We work closely with your proposal writers and SMEs—aligning graphics with narrative win themes, evaluation criteria, and technical content, to ensure seamless integration.
How do graphics reduce page count and improve flow?
By translating text-heavy sections into visuals, we help meet tight page limits while improving readability—often enabling better content balance and impact. Winning proposals typically devote 30–60% page space to graphics.
Which tools do you use, and can this work in Word or PowerPoint?
Designs are often created in PowerPoint, Word, or Illustrator depending on client preference. Using standard platforms ensures compatibility and ease of use without specialized software.
What quality checks are included?
Every graphic is proofed for accuracy, font consistency, spelling, alignment, image resolution, and readability. We also verify compliance with RFP formatting rules.
How quickly can you deliver design-ready graphics?
Depending on scope, we can deliver high-quality graphics (charts, timelines, etc.) in as little as 2–3 business days, with options for expedited service when needed.