Plan With Us
Plan With Us

Proposal Review Services

Our proven Color Team Review Process—Pink, Red, and Gold—ensures your proposal is polished, compliant, and aligned to the evaluation criteria.

Expert Review. Higher Scores. More Wins.

At RFP Helper we provide comprehensive Proposal Review Services designed to elevate the quality, compliance, and competitiveness of your bids for the U.S. Federal Government, State & Local agencies, Educational Institutions, Non-profits, Regulated Authorities, and Private Sector clients.

We support businesses that provide:

Payroll & Employer of Record (EOR) Services
Temporary Staffing Services (IT, Professional, Engineering, Healthcare, Medical, Educational, Non-IT)
IT Consulting & Technology Services
Direct Hire & Executive Search Services
Security Guard Services

Whether you’re a prime contractor or a subcontractor, our reviews help ensure that every proposal you submit is clear, compliant, persuasive—and built to win.

Why Proposal Reviews Matter

Even the best-written proposals can lose if they miss technical details, overlook compliance requirements, or fail to align with the customer’s mission. Our expert reviewers analyze every component of your proposal to ensure:

Compliance with RFP/RFQ/IFB requirements
Clear, compelling win themes
Alignment with evaluation criteria
Consistent, professional formatting and presentation
Effective use of past performance and key personnel
Risk mitigation and value enhancement messaging
Our approach

Our Color-Coded Proposal Review System

We use the industry-standard Color Review System to evaluate your proposals at different stages of development. Each review stage is tailored to improve the proposal’s quality and readiness before submission

Review Stage - Green Team
Focus Area: Outline & Compliance
Purpose: Validate structure, requirements, and readiness
Review Stage - Blue Team
Focus Area: Technical Strategy
Purpose: Review solution, differentiators, and win themes
Review Stage - Red Team
Focus Area: Evaluator Perspective
Purpose: Score-based review for clarity, compliance, and persuasiveness
Review Stage - Gold Team
Focus Area: Final Polish
Purpose: Ensure executive-level quality, formatting, and consistency
Review Stage - White Team
Focus Area: Lessons Learned
Purpose: Post-submission debrief and feedback analysis
Sector expertise

What We Review

We provide detailed feedback and editorial support across:

Who We Serve

We partner with:

Our clients compete for contracts with:

Our Services

How Our Proposal Review Services Improve Win Rates

Our proven review process is not just about editing—it’s about strategic enhancement. We focus on what contracting officers and evaluators look for, helping you gain a competitive edge and increase your award potential. Here’s how:

Ensure 100% Compliance
We meticulously verify that every proposal is compliant with the solicitation’s instructions, evaluation criteria, and submission requirements—reducing the risk of disqualification before scoring even begins.
Align with Evaluation Criteria
We structure your proposal to mirror the evaluation rubric, making it easier for evaluators to assign maximum points. This includes emphasizing relevant qualifications, technical capabilities, and experience.
Strengthen Value Proposition & Win Themes
We help you clearly articulate why your company is the best fit—highlighting differentiators, benefits, and mission alignment using clear, persuasive language that resonates with evaluators.
Improve Clarity & Professionalism
We refine tone, eliminate jargon, and enhance formatting to ensure your proposal reads smoothly and looks professional—instilling confidence in your capability and attention to detail.
Boost Proposal Team Confidence
With clear feedback and actionable improvements, your team can move into finalization with confidence, knowing the submission is strong, compliant, and competitive.
Support Continuous Improvement
For recurring clients, we analyze past proposal outcomes and agency feedback to fine-tune future submissions, creating a cycle of continuous performance enhancement.

Result: Our clients typically see a 20–40% increase in win rates after implementing structured Red Team and Gold Team reviews—especially for high-value or competitive bids.

How We Helped

Why Choose RFP Helper

Deep understanding of public sector evaluation methodologies
Experts in IT, staffing, healthcare, and support services proposals
Proven impact on technical scoring and contract awards
Fast, flexible turnaround times for short-notice reviews
Customized review levels based on your internal process

Ready to Strengthen Your Next Proposal?

Avoid last-minute surprises and silent disqualifications. Let RFP Helper provide the clarity, compliance, and credibility your proposal needs to stand out and win.

Contact us today to schedule a proposal review or request a quote.

info@rfphelper.com
302-205-6464

Frequently Asked Questions

Some frequently asked questions about the service that you may have questions about

What are Proposal Review Services?
These services involve comprehensive evaluation of your draft proposal—including compliance, content quality, cost realism, technical approach, and red-team review—from the perspective of government evaluators.
Why should I invest in a proposal review?
An objective, expert review helps identify compliance gaps, weaknesses in narrative or pricing, and alignment issues with evaluation criteria—transforming a good proposal into a highly competitive one.
What does your review process cover?
Our process includes a full compliance check against the RFP, technical and content evaluation, cost and value analysis, and a redteam review that mimics the evaluator’s perspective.
How does compliance review work?
We build and use a compliance matrix to verify every solicitation instruction is addressed properly—from structure and formatting to regulatory references—ensuring no points are lost to disqualification.
What is a Red Team Review and why is it important?
A Red Team review provides an independent, critical evaluation of your proposal, identifying areas of improvement, removing redundancies, and sharpening win themes for maximum evaluator impact.
Will the review alter my original narrative or intent?
No. Our edits are tracked via changes, allowing you to approve or reject suggestions while preserving your organization’s voice and intent.
How fast can you review a proposal?
Turnaround depends on complexity, length, and scope—but we offer expedited review services to meet tight RFP submission deadlines.
What role does my team play during review?
Our team handles the detailed review work, but you'll remain in control. Your reviewers simply assess our tracked edits and approve final changes. We collaborate closely to ensure accuracy and alignment.
Is a guarantee provided for winning?
While no firm can guarantee a contract award—factors such as evaluation scoring, pricing, and competition influence results—our professional reviews significantly enhance quality and compliance to increase your win probability.
How do Proposal Review Services differ from full proposal writing?
Review services focus on evaluating and refining your draft submission. They are distinct from full proposal development services, which involve end-to-end writing, design, and submission coordination. Reviews are ideal when you already have a draft in progress or want targeted quality assurance.